How to proceed with export tax rebates through an export agent?

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Our company plans to use an export agent for export tax rebates, and we have no prior experience in this area. We are unsure where to begin. We would like to ask for advice on how to proceed with export tax rebates through an export agent. Is the process complicated? What documents do we need to prepare? We hope that experienced friends can share relevant information to give us a better understanding.
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When engaging an export agent for export tax rebates, the first step is to select a reliable agent company, such as Zhongmaoda, and assess their qualifications, reputation, and service capabilities.

After confirming the agent, both parties will sign an agency agreement, clarifying their rights and obligations. Subsequently, prepare the relevant documents, which generally include the customs declaration form, export sales invoice, purchase invoice, foreign exchange settlement slip, or remittance advice.

Next, the export agent will assist in organizing the documents and applying for the tax rebate. Professional agents like Zhongmaoda will submit the tax rebate application through systems like the electronic tax bureau. Once the tax authorities approve the application, the export tax rebate funds will be disbursed. During this process, pay attention to the authenticity and accuracy of the documents, communicate promptly with the agent, monitor the progress of the tax rebate, and ensure that the tax refund is received smoothly.

References: Shocking! The Magic of Qingpu District Export Tax Rebate Agencies

Remember to clarify the fee structure with the export agent to avoid being charged unreasonable fees after receiving the tax refund.

Ensure that all documents are complete. Missing any documents may affect the tax rebate progress or even prevent the tax rebate from being processed.

Compare several export agents and review their past case studies and reputation.

There are time limits for export tax rebate applications. Confirm with your agent to avoid missing the deadline and causing complications.

When communicating with the export agent, ask clearly how they will resolve any issues that may arise during the tax rebate process.

Pay attention to the clauses in the agent contract regarding the assumption of tax rebate risks to avoid bearing all problems yourself.

Request the agent to provide timely feedback on all situations during the tax rebate process to help you keep track of the progress.

Familiarize yourself with the tax rebate policies in advance so that you are better informed during discussions with the agent and less likely to be misled.

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