What are the key points for filling out an agency export declaration form, please teach me?

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Our company has found an agent to help export goods and now needs to fill out the export declaration form. We haven't dealt with this before and don't know how to fill it out. We'd like to ask about the filling specifications for each section of the agency export declaration form. Are there any special points to pay attention to for key information such as the consignor, trade method, and commodity information? We hope you can explain in detail to avoid subsequent problems affecting the export process.
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Richard Wu
Richard WuYears of service：8Customer Rating：5.0

Global Trade Operations ExpertStart a Chat

The filling of the agency export declaration form requires rigor. Firstly, the consignor field should be filled with the principal's information, including name, address, etc., which should be consistent with the relevant filed information. The common trade method is "agency export" or selected according to the actual trade situation, such as "general trade," etc. In the commodity information field, the commodity name should be standardized and accurate, consistent with the actual attributes of the commodity, and the code should correspond to the HS code specified by customs. The quantity and unit should be filled according to the actual shipment, and attention should be paid to consistency with the packing list. The total price must be filled accurately, and if multiple currencies are involved, they should be converted into the currency specified in the declaration form. Information such as the declaration date and destination country also cannot be incorrect. Errors in filling out the declaration form may lead to customs clearance delays or even violations, so it is essential to carefully check.

In summary, when filling out, you should follow the actual business and customs requirements to ensure that all information is true, accurate, and complete.

References: Revealing the Purchasing Channels for Customs Brokerage Agencies: How Many Do You Know?
Michael Zhang
Michael ZhangYears of service：10Customer Rating：5.0

Customs Clearance SpecialistStart a Chat

For the consignor and consignee field, if the principal is a domestic enterprise, fill in the domestic principal's information; if it involves overseas consignment, proceed according to the actual situation. Additionally, the country of trade should clearly state the country where the goods were actually purchased, sold, or with which commercial transactions occurred.

Sophia Wang
Sophia WangYears of service：6Customer Rating：5.0

International Logistics CoordinatorStart a Chat

Do not neglect the remarks field either. If there are special circumstances, such as linked declaration forms, transit transportation, etc., they should all be clearly filled in. Also, the (shipping marks) should be filled in according to the on the actual packaging of the goods; if there are none, fill in "no."

Emma Zhao
Emma ZhaoYears of service：3Customer Rating：5.0

Export Documentation SpecialistStart a Chat

The name of the means of transport and voyage number should be filled in according to the actual means of transport and voyage. If it is sea transport, the ship's name and voyage number should be filled in; for air transport, the flight number should be filled in.

David Chen
David ChenYears of service：10Customer Rating：5.0

Trade Compliance AdvisorStart a Chat

For accompanying documents and their numbers, if there are relevant documents such as permits, the corresponding numbers should be filled in, and the document codes should be filled in according to customs regulations.

Kevin Huang
Kevin HuangYears of service：3Customer Rating：5.0

E-Commerce Export AdvisorStart a Chat

The domestic source of goods should be filled with the place of origin or original shipment of the goods in China, filled in according to the regional name.

Linda Guo
Linda GuoYears of service：3Customer Rating：5.0

Trade Dispute MediatorStart a Chat

In addition to filling in the information of the agency company, the declaring unit must also affix the special customs declaration seal of the agency company and the customs declaration officer's seal.

Thomas Li
Thomas LiYears of service：7Customer Rating：5.0

Import Licensing AdvisorStart a Chat

The gross weight and net weight should be filled in according to the actual weight of the goods, noting that the unit is kilograms, with four decimal places.

Anthony Luo
Anthony LuoYears of service：10Customer Rating：5.0

Trade Compliance ExpertStart a Chat

The container number should be filled in accurately. If there are multiple containers, the first one should be filled in the container number field, and the rest should be filled in the remarks field successively.

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