How to Claim Tax Refunds for Agent-Declared Exports? Please Teach Me!

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My company's products are exported through an agent's customs declaration. Previously, we always handled customs declarations ourselves, so I'm not very familiar with tax refunds for agent-declared exports. I'd like to ask everyone: How exactly do we claim tax refunds for agent-declared exports? Is the tax refund process different from self-declared exports? What documents do I need to prepare? I hope experienced friends can explain in detail. Thank you.
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For tax refunds on agent-declared exports, first, ensure the agent company has legal qualifications and has signed a standardized agency agreement with your company.

Regarding the process, after the goods are exported, the agent company will obtain customs declarations and other documents. Your company needs to promptly obtain input VAT invoices for the exported goods. Afterward, your company will apply for tax refunds through the e-tax service or the "Single Window" platform. During declaration, enter information such as customs declarations and invoices as required by the system.

The main required documents include: export customs declaration form (specifically for export tax refund), copy of the agent export agreement, export invoice, and input VAT special invoices. Unlike self-declared exports, agent-declared exports require attention to the terms of the agency agreement and the document handover and communication/coordination with the agent company to ensure the timeliness and accuracy of the tax refund application.

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Remember to clearly define the responsibilities and obligations of both parties with the agent customs declaration company regarding tax refund matters, to avoid subsequent disputes affecting the tax refund progress.

The tax refund application timing is also crucial. Generally, applications should be submitted within each VAT tax declaration period from the month following the date of customs declaration for export until April 30th of the following year.

For input VAT invoices, it's essential to ensure their authenticity and compliance, otherwise, it will affect the tax refund approval.

During the process of tax refunds for agent-declared exports, if encountering audits by customs or tax authorities, you must promptly cooperate with the agent company to provide relevant documents.

When exporting goods, pay attention to information such as the commodity code of the goods, as this is related to the determination of the tax refund rate.

If there are errors in the declared documents, they must be corrected promptly, otherwise, it may lead to delays in tax refunds or even inability to claim them.

Pay more attention to changes in tax policies on a regular basis, as policy adjustments may affect the operations of tax refunds for agent-declared exports.

You can regularly check tax refund related data with the agent company to ensure data consistency.

User-submitted questions and answers reflect personal opinions, not the official stance of this website.

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