What Documents are Included in Import and Export Freight Forwarding? Come and Find Out!

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I am new to the import and export freight forwarding industry and am not very familiar with the related documents. I would like to ask, what are the general contents of import and export freight forwarding documents? I hope you can explain in detail, preferably by common types, so that I can understand more clearly. Thank you!
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Sophia Wang
Sophia WangYears of service：6Customer Rating：5.0

International Logistics CoordinatorStart a Chat

Import and export freight forwarding documents mainly include the following categories:

First are transportation documents, such as ocean bills of lading, which serve as a receipt for the goods, proof of the transportation contract, and a document of title. They record detailed information about the name, quantity, port of loading, and port of discharge of the goods. Air waybills are proof of the transportation contract between the carrier and the consignor, recording relevant information about the goods and transportation arrangements.

Second are commercial documents, such as commercial invoices, which indicate the value, description, quantity, etc., of the goods and are an important basis for import and export customs declaration and tax payment. Packing lists detail the specific information of the goods in each package, such as specifications and quantities, which facilitates customs inspection and reconciliation of goods by the consignee.

Third are customs declaration documents. The customs declaration form is the document for declaring import and export goods to the customs, and all information about the goods must be filled in truthfully. There is also the customs declaration power of attorney, which is a document authorizing a customs declaration enterprise to handle customs declaration procedures.

References: Where to Find Reliable Import and Export Customs Clearance Agents?
Anthony Luo
Anthony LuoYears of service：10Customer Rating：5.0

Trade Compliance ExpertStart a Chat

Import and export freight forwarding documents also include certificates of origin, which prove the country of origin of the goods and play an important role in enjoying preferential tariffs. The requirements and formats for certificates of origin may vary in different countries and regions.

Olivia Liu
Olivia LiuYears of service：6Customer Rating：5.0

Foreign Exchange Risk ManagerStart a Chat

Inspection and quarantine related documents are also important, such as the clearance certificate for exported goods, which indicates that the goods have passed inspection and quarantine and are allowed to clear customs. This is essential for the import and export of goods that require statutory inspection.

Robert Tan
Robert TanYears of service：5Customer Rating：5.0

International Market Development AdvisorStart a Chat

There is also the freight list, which records the detailed breakdown of various fees incurred during the transportation of goods, such as sea freight, land freight, miscellaneous fees, etc., making it convenient for the cargo owner to understand the cost composition.

Kevin Huang
Kevin HuangYears of service：3Customer Rating：5.0

E-Commerce Export AdvisorStart a Chat

The manifest is also a common document, which reflects the distribution of goods in the ship's holds and is of great significance for ship stowage and cargo management.

Daniel Kim
Daniel KimYears of service：4Customer Rating：5.0

Commodity Inspection and Quarantine ConsultantStart a Chat

Insurance documents should not be overlooked, such as cargo transportation insurance policies, which provide coverage for risks that goods may encounter during transportation and specify the insured amount, type of risk, etc.

Michael Zhang
Michael ZhangYears of service：10Customer Rating：5.0

Customs Clearance SpecialistStart a Chat

The delivery order is the voucher that the consignee presents to the site (dock, warehouse, etc.) to pick up the goods, and it contains specific information and requirements related to the pickup.

Thomas Li
Thomas LiYears of service：7Customer Rating：5.0

Import Licensing AdvisorStart a Chat

The shipping order is issued by the shipping company or its agent to the shipper, instructing the captain to receive the goods and load them onto the ship, and it indicates the instructions and information related to the loading of the goods.

David Chen
David ChenYears of service：10Customer Rating：5.0

Trade Compliance AdvisorStart a Chat

The terminal receipt is proof that the goods have been delivered by the shipper to the carrier, and the carrier has received the goods and begun to be responsible for them, containing basic information about the goods and transportation.

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