How to Fill Out the Customs Declaration Form for Agent Export? Please Teach Me!

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My company hired an agent to help with exporting goods, and now we're facing issues with filling out the export customs declaration form. I haven't dealt with this before and have no idea where to start. I'd like to ask everyone how to specifically fill out the agent export customs declaration form. For information like the consignor and consignee, should I fill in my company's details or the agent's? Also, how should all other items on the customs declaration form be accurately filled out? Could you please explain in detail?
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Daniel Kim
Daniel KimYears of service：4Customer Rating：5.0

Commodity Inspection and Quarantine ConsultantStart a Chat

When filling out the agent export customs declaration form, the consignor generally refers to the principal, which is your company's information. This clarifies the ownership of the goods. The consignee should be the actual foreign recipient.

Common trade methods include general trade. If the agent export follows normal trade procedures, then 'General Trade' should be filled in. Commodity information must be filled out truthfully and accurately, including commodity name, specifications/model, quantity, weight, value, etc. This information must be consistent with the actual goods and documents such as contracts and invoices.

For 'Country of Destination', write the country where the goods will ultimately arrive for sale. For 'Port of Destination', fill in the final destination port. The customs declaration form also includes the 'Payment Method for Foreign Exchange', such as telegraphic transfer (T/T) or letter of credit (L/C), which should be filled according to the actual transaction. Additionally, pay attention to the signatures and seals on the customs declaration form; both the principal and the agent must complete them as required to ensure the validity of the declaration.

References: Is a Shibei Export Agent Safe? Come Hear What Everyone Has to Say!
David Chen
David ChenYears of service：10Customer Rating：5.0

Trade Compliance AdvisorStart a Chat

For the shipping marks on the customs declaration form, if there are marks on the cargo packaging, fill them in as they appear; if not, fill in 'No Marks'.

Michael Zhang
Michael ZhangYears of service：10Customer Rating：5.0

Customs Clearance SpecialistStart a Chat

The 'Domestic Origin of Goods' generally refers to the place of production of the goods. If unsure, you can fill in your company's location.

Kevin Huang
Kevin HuangYears of service：3Customer Rating：5.0

E-Commerce Export AdvisorStart a Chat

For the 'Declaring Unit', fill in the agent company and affix the agent company's special customs declaration seal.

Olivia Liu
Olivia LiuYears of service：6Customer Rating：5.0

Foreign Exchange Risk ManagerStart a Chat

For 'Bill of Lading/Waybill Number', fill in the actual transportation document number, such as the bill of lading number.

Emma Zhao
Emma ZhaoYears of service：3Customer Rating：5.0

Export Documentation SpecialistStart a Chat

The 'Nature of Exemption/Taxation' is commonly 'General Taxation'. In most cases, fill it accordingly; for special circumstances, refer to policies.

Sophia Wang
Sophia WangYears of service：6Customer Rating：5.0

International Logistics CoordinatorStart a Chat

Fill in the 'Type of Packaging' truthfully, such as carton boxes, wooden cases, etc.

Robert Tan
Robert TanYears of service：5Customer Rating：5.0

International Market Development AdvisorStart a Chat

For 'Accompanying Documents and Numbers', if there are regulatory certificates or similar, fill in the relevant numbers and codes.

Anthony Luo
Anthony LuoYears of service：10Customer Rating：5.0

Trade Compliance ExpertStart a Chat

For the 'Remarks' section, if there is any information requiring special explanation, such as related customs declaration numbers, fill it in here.

User-submitted questions and answers reflect personal opinions, not the official stance of this website.

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