Unsure How to Inquire About a Customs Declaration Number When Acting as an Export Agent? Take a Look!

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Our company is engaged in export agency business and needs to inquire about the customs declaration number. However, I haven't dealt with this before and have no idea where to start. I would like to ask if there are any reliable methods to find the customs declaration number when acting as an export agent? I hope for a detailed explanation, thank you!
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Here are common and effective methods for inquiring about a customs declaration number in export agency:

Firstly, you can inquire through the electronic port system. Enterprises can log in to the China Electronic Port and enter the "Export Tax Rebate" module. On the relevant customs declaration inquiry interface, by entering necessary information such as the customs declaration date and export port, the customs declaration number can be retrieved.

Secondly, consult with the freight forwarder or customs broker responsible for customs declaration. They possess detailed customs declaration information. As long as accurate export cargo information, such as the export date and cargo name, is provided, they can quickly inform you of the customs declaration number.

Additionally, if you cooperate with an export agency platform like Zhongmaoda, you can log into its system backend and search for the customs declaration number in the order or customs declaration records section. The platform typically keeps clear records and categorizes relevant information.

References: Shanghai Free Trade Zone Import Agency Customs Declaration, Do You Really Understand It?

You can also check the paper documents related to export business, such as packing lists and invoices, as the customs declaration number may sometimes be filled in on them. If you printed the customs declaration yourself, you can directly see the customs declaration number in the upper right corner of the document.

Contact your company's finance department. Export business involves operations such as tax rebates, and finance may retain the customs declaration number when handling related matters. At the same time, review the company's internal business flow records, and you might find records about the customs declaration number.

If the enterprise has already handled export tax rebates, you can search for the customs declaration number in the local tax declaration system. The relevant tax rebate declaration details generally include the customs declaration number information.

Log in to the single window system and select the cargo declaration module. By filtering with conditions, such as the declaration date range, you can also find the customs declaration number. However, ensure that the enterprise has the appropriate permissions to log in and operate.

Check the enterprise's import and export business ledger. Enterprises usually record key information for each transaction, and the customs declaration number is very likely to be among them. A careful review of the ledger records might lead you to it.

Consult with the customs. However, you need to prepare relevant supporting documents to prove your company's connection to the export business. After verification, the customs may provide the customs declaration number.

Examine internal email communications of the enterprise. Emails exchanged with freight forwarders, customs brokers, and others may mention the customs declaration number. Search for relevant emails by keywords or other methods.

If an export agency contract has been signed, the contract may specify matters related to the customs declaration number. Carefully review the contract terms; you might find something useful.

For some long-term cooperative clients, they may also be aware of information related to the customs declaration number. You can politely inquire, and you might obtain useful clues.

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