How to handle export tax rebates for export agencies themselves? Teach me quickly!

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Our company exports through an agency, and now we want to handle tax rebates ourselves. We haven't operated this before and don't know the specific process or what to prepare. I want to ask how to operate the whole process from preparation to completion of the tax rebate. What should I pay attention to? I hope everyone can explain in detail so that I can successfully complete the export tax rebate application.
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First, complete the relevant filing. Log in to the electronic tax bureau and complete the export tax (exemption) rebate filing in the "Export Tax Rebate Management" module, filling in enterprise basic information, tax rebate bank account, etc. At the same time, prepare original and duplicate copies of the Foreign Trade Operator Registration Form, Customs Declaration Unit Registration Certificate, and other documents.

Second, collect tax rebate supporting documents. After exporting goods, promptly obtain supporting documents for tax rebates such as export customs declaration forms and VAT special invoices. Customs declaration forms can be downloaded and printed from the China E-port, and invoices must be issued in a standardized manner with accurate information.

Third, input declaration data. Use the foreign trade enterprise export tax rebate declaration system to enter data such as customs declaration forms and invoices as required, and generate electronic declaration data.

Finally, submit the declaration. Submit the generated declaration data through the electronic tax bureau or offline tax service hall. After the tax authority reviews and approves, the tax rebate will be arranged. During the process, pay attention to data accuracy and declaration deadlines to avoid overdue impact on tax rebates.

References: Unveiling Import Freight Forwarding Fee Tax Rates! 90% of Enterprises Get it Wrong

Remember to ensure that the content of the VAT special invoice is consistent with the cargo information on the customs declaration form, otherwise the tax rebate may not be approved. For example, the product name, quantity, unit, etc., must match.

During the declaration, the electronic tax bureau may have some data verification prompts. You must check and modify them carefully according to the prompts. Otherwise, repeated declarations will delay the tax rebate time.

In the stage of collecting supporting documents, pay attention to the clearance status of the customs declaration form. Only customs declaration forms that have been cleared can be used for tax rebate declaration. You can check it regularly on the E-port.

If the enterprise has multiple export businesses, pay attention to distinguishing the declaration batches of different businesses during declaration, and do not mix them up, otherwise it will affect the progress of tax rebate review.

The export tax rebate declaration system should be updated in a timely manner to ensure that the version is the latest, otherwise there may be data incompatibility issues, affecting the declaration.

Communicate with the supplier about the invoice issuance time, and try to obtain the invoice as soon as possible after the export business is completed, in order to declare the tax rebate in a timely manner and speed up the capital flow.

Pay close attention to changes in tax policies. Export tax rebate policies are sometimes adjusted. Understanding them in a timely manner will ensure that declarations meet the requirements.

For the declared data, it is recommended to back it up. In case of system failures or other problems, having backup data means you don't have to worry about data loss and can continue to complete the declaration process.

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