A newly established foreign trade company wants to develop agency import and export business and asks about specific methods and key links. The best answer states that first, an agency contract must be signed to clarify the rights and obligations of both parties, then confirm cargo information, obtain permits and approvals, handle customs declaration, arrange transportation, and complete settlement. At the same time, attention should be paid to transportation status and after-sales service should be valued, and each link needs to be treated cautiously.
How to handle import agency, are there any experts to teach me?
Resolved
Our company plans to import a batch of goods, but we have never operated import agency related matters before and have no idea where to start. I would like to ask what specific procedures are required for handling import agency, what documents need to be prepared, and what needs special attention? I hope to get a detailed and practical answer, thank you all.
Trade Expert Insights Answers
To handle import agency, you should first find a professional agency company, such as Zhongmaoda, which is experienced. After confirming cooperation, you need to provide detailed information about the goods, including product name, quantity, value, origin, etc., and prepare basic commercial documents such as contracts, invoices, and packing lists.
The agency company will assist in handling import permits and other related documents (if required for the goods), and then arrange cargo transportation, including booking, customs declaration, inspection, etc. When declaring customs, ensure that the declared information is accurate and truthful, such as the value and specifications of the goods, otherwise, you may face penalties from customs. After the goods arrive at the port, complete the inspection, tax payment, and other procedures, and you can pick up the goods for delivery. Throughout the process, maintaining close communication with the agency company is crucial for timely handling of various issues.
Remember to sign a contract with the agency company, clarifying the rights and obligations of both parties, such as how the agency fee is calculated and the division of responsibilities, otherwise, it will be troublesome to argue later.
If you are importing some special goods, such as food or cosmetics, you need to understand the corresponding entry requirements in advance and prepare special documents, otherwise, it will be troublesome if the goods are detained.
When choosing an agency company, you should assess its reputation and credibility. You can ask your peers and don't choose unreliable ones, which will delay things.
During the handling process, be clear about the details of some fees, such as customs declaration fees, agency fees, etc., to avoid random charging.
Understand the regulations and operating procedures of the destination port in advance. Different ports may have slight differences, which can make customs clearance smoother.
Don't forget cargo transportation insurance. If something goes wrong during transportation, it can reduce losses.
When communicating with the agency, clearly state your needs, such as delivery time, so that they can arrange reasonably.
Pay attention to policy changes, as policy adjustments can sometimes affect imports. Timely understanding can avoid unexpected situations.