How should documents be displayed correctly in transshipment trade?
Resolved
I am new to the transshipment trade business and am not very clear about the requirements for document display. For important documents such as invoices and bills of lading, how should they be displayed in transshipment trade? Are there any special regulations or points to pay special attention to? I am worried that errors in document display will affect the business process, so I would like to ask experienced friends for advice and hope they can explain in detail how various documents should be correctly displayed in transshipment trade.
Trade Expert Insights Answers
In transshipment trade, different documents have their own display points. For invoices, it is usually necessary to display the information of the real buyer and seller, including their names and addresses. If intermediaries are involved, their information can be added. The cargo description should be accurate and detailed, conforming to the actual cargo situation.
The display of the bill of lading is more critical. The shipper is generally the transshipment trader, and the consignee can be the actual buyer or the party designated by the intermediary. The notify party is usually the actual buyer or their agent, so that they can be notified promptly when the goods arrive at the port. At the same time, the port of loading, port of transshipment, and port of destination on the bill of lading must be accurately marked to avoid confusion.
The packing list should be consistent with the invoice and bill of lading, showing cargo packaging details, quantity, gross weight, net weight, etc. The display of the certificate of origin should follow the rules of transshipment trade, and it is generally issued by the place of transshipment or handled according to relevant agreements to prove the origin of the goods. In summary, all documents need to be consistent with each other to ensure the smooth flow of trade.
In addition to displaying the buyer and seller, the price terms on the invoice are also important, such as FOB, CIF, etc., to clarify the division of responsibilities.
The cargo description on the bill of lading should be as concise as possible but still identifiable, and the (marks and numbers) should also be consistent with other documents.
The description of packaging materials in the packing list should also not be omitted, such as cartons, wooden boxes, etc., which should be clearly stated.
If insurance policies are involved in transshipment trade, the insured shall be determined according to the trade contract, and the scope of coverage shall cover the entire transportation.
Pay attention to whether the certificate of origin meets the requirements of preferential policies of the importing country, otherwise it may affect tariffs.
The invoice number should be unique and consecutive for easy business tracking and inquiry.
The issuance date of the bill of lading should be accurate, as it relates to the transportation time and delivery date of the goods.
The cargo specifications in the packing list should be listed in detail for easy inspection.