The company intends to expand its overseas business, with products covering traditional manufacturing and emerging electronic products, and is asking which type of export agent is easier to work with. The best answer suggests choosing a general trade export agent, as its model is mature, policies and regulations are well-established, related supporting services are mature, and there are clear standards for foreign exchange settlement and tax refund processes, allowing for the use of professional agencies. Cross-border e-commerce export agent platforms, however, have complex rules and are less suitable for initial expansion.
After the agent receives foreign exchange, how should we proceed with export operations?
Resolved
Our company hired an agent to help us collect foreign exchange. Now that the foreign exchange has been received, we are unsure about the specific steps for export operations. Previously, we handled foreign exchange collection and export processes ourselves, but this time is different, and we are not very clear about the subsequent steps. We would like to ask everyone, after the agent receives foreign exchange, what are the export procedures we need to follow, and what should we pay attention to? We hope experienced friends can share their insights. Thank you!
Trade Expert Insights Answers
After the agent receives foreign exchange, you should first prepare the relevant documents for the exported goods, such as commercial invoices, packing lists, and contracts, ensuring that the information in the documents matches the actual goods.
Next, arrange the transportation of the goods. Depending on the situation, you can choose sea, air, or land transport and communicate with the freight forwarder for booking space. At the same time, you need to declare to the customs, providing accurate cargo information, shipper and consignee information, etc. This step can be entrusted to a customs broker or completed with the assistance of the agent. After the goods are exported, you should promptly obtain transportation documents such as the bill of lading and hand them over to the agent so that the agent can complete the subsequent foreign exchange settlement and verification procedures. In addition, you need to pay attention to the tax refund for the goods, prepare the relevant materials for tax refund according to the regulations, and apply for the tax refund in a timely manner. Throughout the entire process, pay attention to the timelines of each stage to ensure a smooth export process.
Remember to confirm the customs declaration (head office/company name) with the agent. Customs declarations should be made under the agent's, otherwise, it will affect foreign exchange collection and subsequent processes. At the same time, communicate promptly with the freight forwarder about details such as cargo packaging and (shipping marks) to ensure smooth transportation.
When arranging transportation, compare prices and services from several freight forwarders and choose the one with good value for money. Additionally, it is best to inspect the goods before export to ensure that the quality and quantity of the goods meet the contract requirements.
Maintain close communication with the agent and stay informed about the progress of foreign exchange settlement after it arrives. Furthermore, when preparing documents, strictly adhere to the requirements of the importer to avoid discrepancies.
Pay attention to the insurance of export goods. If the goods are of high value, it is recommended to purchase cargo insurance to reduce the risks during transportation. At the same time, keep all export-related documents and records for future inspection.
In the customs declaration process, be familiar with the relevant customs policies and regulations, declare cargo information truthfully, and avoid trouble caused by false declarations. You can also inquire about the destination port's customs clearance requirements in advance to facilitate the consignee's smooth receipt of goods.
After the goods are loaded onto the ship or plane, promptly inform the customer of the estimated arrival time and other information. Additionally, clarify the responsibilities and procedures related to tax refunds with the agent to ensure a smooth tax refund process.
Monitor exchange rate fluctuations and choose the appropriate time for foreign exchange settlement to reduce exchange rate losses. At the same time, reconcile all expenses incurred during the export process with the agent to avoid disputes.
If the goods require inspection and quarantine, complete the relevant procedures in advance. Furthermore, during the export operation process, consult with professionals in a timely manner if you encounter problems, and do not operate blindly.
After export, track the transportation status of the goods promptly to ensure they arrive at the destination on time and safely. In addition, organize all kinds of data generated during the export process for financial accounting and business summary.