After acting as an export agent, how to receive foreign exchange?

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Our company exports goods through an agent. Now that the goods have been successfully exported, we don't know how to collect foreign exchange. We haven't dealt with this before and are unclear about the foreign exchange collection process, the materials needed, etc. I would like to ask everyone, how exactly should foreign exchange be collected after agency export? I hope experienced friends can explain in detail, thank you.
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There is generally the following process for collecting foreign exchange in agency exports. First, after the export contract is signed, the principal and the agent should clarify the responsibility for collecting foreign exchange. Typically, the foreign customer's payment will be first made to the agent's account. After receiving the payment, the agent will deduct agency fees and other related expenses according to the agency agreement.

Afterwards, the agent will prepare the relevant settlement documents, such as export customs declaration forms, contracts, invoices, etc., to apply to the bank for settlement. After the bank reviews the documents and finds them to be correct, it will convert foreign currency into RMB.

Finally, the agent will pay the RMB amount, after deducting expenses, to the principal. The principal needs to communicate with the agent in a timely manner to understand the progress of foreign exchange collection and cooperate by providing the required documents, such as possibly needing to provide value-added tax invoices, to successfully complete the foreign exchange collection process.

References: Foreign Exchange Operations for Import Agency Determine Business Survival

Pay attention to the timing of foreign exchange collection, don't exceed the stipulated deadline, otherwise it may affect subsequent tax refund operations. Moreover, you must maintain close communication with the agent to ensure timely and accurate information transmission.

Remember to pay attention to exchange rate fluctuations and choose a suitable time for settlement. If the exchange rate fluctuations are not well managed, it may lead to unnecessary losses. At the same time, all documents during the foreign exchange collection process should be kept properly.

If the amount of foreign exchange to be collected is large, it is recommended to negotiate with the agent in advance about phased collection to avoid problems caused by collecting too much at once. In addition, pay attention to the bank's relevant regulations for large amount foreign exchange collection.

After the agent receives foreign exchange, they should promptly provide feedback to the principal, and the principal should also confirm in a timely manner. Both parties should actively cooperate during this process to ensure smooth foreign exchange collection.

If there are situations such as delayed payment by the foreign customer during the foreign exchange collection process, the principal and the agent should negotiate solutions together and, if necessary, resort to legal means to protect their rights and interests.

Regarding the bank account for foreign exchange collection, the principal and the agent should confirm it in advance to avoid failed foreign exchange collection due to incorrect account information. Moreover, the account income and expenditure should be reconciled regularly.

Prepare the settlement documents carefully, ensuring that the documents are true, valid, and complete, otherwise the bank's review will not pass and it will delay the foreign exchange collection time.

Before collecting foreign exchange, you can consult with professionals to understand common problems and coping methods, so you can calmly deal with unexpected situations.

Always pay attention to changes in national foreign exchange management policies, as policy adjustments may affect the process and requirements for foreign exchange collection.

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