What materials are needed for agency export? Come and find out!

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My company plans to find an agent for export. I haven't dealt with this before and am not very clear about the specific materials required. I'm worried about delaying the export process due to incomplete material preparation. I'd like to ask everyone, what materials are generally needed for agency export? I hope for a detailed answer, including all basic materials and any special materials that might be involved.
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The following materials are generally required for agency export: Firstly, commercial documents, including proforma invoices, which should detail the description, quantity, value, etc., of the goods; and packing lists, which describe the packaging of the goods. Secondly, customs declaration related materials, such as customs declaration forms, which accurately fill in the declared information of the goods; and customs declaration powers of attorney, authorizing the agency company to handle customs declaration matters. There are also verification forms. Although paper verification forms have been canceled, related operations are still carried out in the electronic port. In addition, if the goods involve special supervision conditions, such as goods requiring inspection, inspection and quarantine clearance forms should be provided. For goods subject to legal inspection, relevant certificates must also be prepared. Furthermore, sales contracts signed with foreign customers should be provided, clarifying the rights and obligations of both parties. In addition, certificates of origin may be required to prove the country of origin of the goods, for the purpose of enjoying relevant tariff preferences, etc. In summary, preparing these materials in advance can make the agency export process smoother.

References: How Deep Is the Chemical Export Agency Business?

Generally, basic commercial documents such as contracts, invoices, and packing lists need to be prepared to allow the agency company to understand the specific situation of the exported goods. In addition, product descriptions are also important. If the product has special performance or uses, detailed descriptions will help in smooth customs clearance.

For products involving intellectual property rights, relevant supporting documents must be provided to prevent infringement issues during export. Such as trademark registration certificates, patent certificates, etc., to ensure legal export of goods.

Materials related to export foreign exchange settlement and verification should not be overlooked. Although the process has been simplified, some electronic data transmission and record-keeping should still be done well for verification by foreign exchange management departments.

Quality inspection reports for goods are sometimes also required, especially for products with high quality requirements, which foreign customers or customs may request.

If it is processed export goods, the processing contract should be prepared, which can clearly reflect the origin of the goods and the processing relationship.

For materials involving endangered species or restricted exports, relevant permits must be provided to handle exports in accordance with regulations.

Regarding transportation documents, such as booking orders, communicate with the freight forwarder in advance, and the agency company may arrange subsequent matters based on this.

For products in some special industries, such as medical devices, corresponding industry qualification certificates are also required to ensure compliant export.

User-submitted questions and answers reflect personal opinions, not the official stance of this website.

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