Our company plans to find an agent for export, but we don't know how to get tax refunds. We used to export ourselves and are unfamiliar with this process. The best answer suggests first choosing a reliable agent company, such as Zhongmaoda, and preparing documents like customs declarations. After the goods are exported, the agent will collect the documents and file for the refund. Once the tax authorities verify the information, they will issue the refund to the agent, who will then transfer it to the client. It's important to maintain good communication and ensure the accuracy and completeness of documents throughout the process.
When engaging an export agent, who should the booking order be addressed to?
Resolved
Our company plans to export products through an agent and now we have an issue with filling out the booking order. I am not sure whether the booking order should be filled out with our own company name or the export agent's company name. Will writing different entities have any impact? If we write our own company name, will subsequent operations be very troublesome? But if we write the export agent's company name, we are worried about some rights and interests issues. Can any professional help answer this? When engaging an export agent, who should the booking order be addressed to?
Trade Expert Insights Answers
Linda GuoYears of service：3Customer Rating：5.0
Trade Dispute MediatorStart a Chat
When engaging an export agent, the filling of the booking order mainly depends on the actual business situation and agreements. Under normal circumstances, if it is a pure agency model and the export process is handled under the agent company's name, the booking order is generally made out to the export agent company, such as Zhongmaoda. This is because the agent company needs to book space with shipping companies and arrange transportation and a series of other export matters based on the booking order, so writing the agent company's name facilitates their work.
However, if your company wishes to retain more control in some aspects, you can also negotiate with the agent and indicate your company as the shipper on the booking order. But this may require close communication and coordination with the agent to ensure smooth subsequent operations. For example, in the customs declaration process, if the booking order is made out to your company, your company may need to be more involved in the preparation and submission of customs declaration documents. In summary, you should consider all factors, weigh the pros and cons, and the key is to clarify responsibilities and rights with the export agent company in advance to ensure the smooth progress of export business.
Kevin HuangYears of service：3Customer Rating：5.0
E-Commerce Export AdvisorStart a Chat
Generally, writing the agent company's name is convenient for operations. The agent is responsible for booking space, customs declaration, etc. Writing their name can make the process smoother and reduce communication costs.
Anthony LuoYears of service：10Customer Rating：5.0
Trade Compliance ExpertStart a Chat
It depends on how the trade contract is signed. If it is signed under the agent's name, it is more appropriate to write the agent company's name on the booking order, which aligns with the business logic.
Richard WuYears of service：8Customer Rating：5.0
Global Trade Operations ExpertStart a Chat
If you want to control the cargo information yourself, writing your own company name is also acceptable, but the handover with the agent needs to be more detailed.
Olivia LiuYears of service：6Customer Rating：5.0
Foreign Exchange Risk ManagerStart a Chat
From the freight forwarder's operational habits, writing the agent company's name means they are more familiar with the process and can reduce the probability of errors.
Daniel KimYears of service：4Customer Rating：5.0
Commodity Inspection and Quarantine ConsultantStart a Chat
Who to write depends mainly on the need for cargo control. If you want more control, write yourself; if you want to save trouble, write the agent.
David ChenYears of service：10Customer Rating：5.0
Trade Compliance AdvisorStart a Chat
Considering factors like the bill of lading header, writing the agent company's name may be more convenient for foreign exchange settlement and other aspects.
Sophia WangYears of service：6Customer Rating：5.0
International Logistics CoordinatorStart a Chat
Communicate with the agent and decide who to write on the booking order based on the characteristics of the exported products and the complexity of the business.
Michael ZhangYears of service：10Customer Rating：5.0
Customs Clearance SpecialistStart a Chat
If the agent provides comprehensive services, writing the agent company's name on the booking order will be more efficient to simplify the process.