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How to Write Relevant Documents for Entrusted Export and Agency Export?
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Our company plans to expand its overseas business and is involved in product export. We are currently unclear about the two models of entrusted export and agency export, especially not knowing how to write the relevant documents. We would like to ask everyone, what are the key documents involved in entrusted export and agency export respectively? What core points and precautions should be included when writing these documents? We hope experienced friends can explain, thank you.
Trade Expert Insights Answers
Sophia WangYears of service：6Customer Rating：5.0
International Logistics CoordinatorStart a Chat
There are certain differences in document writing between entrusted export and agency export. For entrusted export, the key document is the entrusted export agreement, which needs to clarify basic information about the entrusting party and the entrusted party, such as company name, address, and contact information. It also needs to specify the product information for entrusted export, including name, specifications, quantity, etc. Fees and payment methods are also very important, for example, how agency fees, transportation fees, etc. are shared and settled. In addition, the rights and obligations of both parties should be agreed upon, such as the entrusting party is responsible for providing goods and related materials, and the entrusted party is responsible for handling export procedures.
The main document for agency export is the agency export contract. In addition to basic information and product information, emphasis should be placed on clarifying agency authority, such as whether full authority is granted for customs declaration, commodity inspection, and other matters. Risk bearing clauses are also essential, stipulating how responsibilities are divided if problems occur during goods transportation, customs clearance, etc. At the same time, it should be noted that export tax refund related matters should specify which party is responsible for handling them and the ownership of the tax refund amount.
Daniel KimYears of service：4Customer Rating：5.0
Commodity Inspection and Quarantine ConsultantStart a Chat
The documents for entrusted export must clearly state the time and place of goods delivery, otherwise, it is easy to have disputes later. When the goods are handed over to the entrusted party and where the handover takes place should be clearly defined.
Richard WuYears of service：8Customer Rating：5.0
Global Trade Operations ExpertStart a Chat
The agency export contract should clearly define liability for breach of contract. If the agent fails to handle export procedures as agreed, resulting in losses, it should be stipulated how compensation will be made.
David ChenYears of service：10Customer Rating：5.0
Trade Compliance AdvisorStart a Chat
Remember to specify the dispute resolution method in the entrusted export agreement, whether it is arbitration or litigation, choose the method that is beneficial to you.
Michael ZhangYears of service：10Customer Rating：5.0
Customs Clearance SpecialistStart a Chat
The agency export contract should detail the agency fees, specifying the charging standard, whether it is a percentage of the cargo value or a fixed amount, all of which should be clarified.
Thomas LiYears of service：7Customer Rating：5.0
Import Licensing AdvisorStart a Chat
In the documents for entrusted export, there should be provisions regarding product quality issues. If problems arise due to quality issues, the responsibility should be clearly defined.
Kevin HuangYears of service：3Customer Rating：5.0
E-Commerce Export AdvisorStart a Chat
In the agency export contract, it should be determined in the contract who is responsible for preparing and providing all kinds of documents required for export.
Anthony LuoYears of service：10Customer Rating：5.0
Trade Compliance ExpertStart a Chat
The entrusted export agreement should stipulate the information communication methods, and how to promptly notify the other party of any situation during the export process.
Olivia LiuYears of service：6Customer Rating：5.0
Foreign Exchange Risk ManagerStart a Chat
In the agency export contract, special agreements such as restrictions on export markets, if any, should also be included.